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Archiving email in outlook for mac 2016 how to#
Archiving email in outlook for mac 2016 archive#

There is a low risk in deleting these types of items, but if you would prefer to do a quick review before deleting you may select the option to be prompted. If you have logged in to your email account using mac inbuild app and would like to logout, follow the below steps: 1. Records Management suggests permanently deleting Deleted Items, Spam and other transitory mail at least once a month. Select Advanced on the lefthand menu and then click on AutoArchive SettingsĬhoose how often you want to run AutoArchive, and whether you want to be prompted before it runs. Select the File tab at the top of the screen and then Options If it doesn't need to be retained, just go ahead and delete.

Archiving email in outlook for mac 2016 archive#

You can access any folder in your archive mailbox, including ones that were moved to the auto-expanded storage area. Here are some things to consider when using Outlook or Outlook on the web to access messages stored in an auto-expanded archive. If an email must be retained, keep it in a folder in Outlook for easier access. Outlook 2016 or Outlook 2019 for Windows. Hiding and forgetting about emails does not elimnate your responsibility for them. Records Management does NOT advise using the option to move old items to a default archive folder. To create Archive folder: To create Archive folder choose one or more messages that you would like to archive > chose Archive on the ribbon. To start using local Mac archiving, you would need to create the Archive folder. In the Properties dialog box, go to the AutoArchive tab and select your desired settings. Important: Archive button is available only on Exchange 2016. Right click the folder you would like to delete from and select Properties.

See here for more guidance on which emails must be retained.

For other items, it is advisable to review before deleting in the event that any items need to be retained due to audit, public records or litigation holds.

ONLY automatically deleting emails that have a transitory value (such as spam, drafts, newsletters, auto-notifications, announcements, routine correspondence, etc.).

Materials that may be disposed of without a specific retention period.

Electronic records that do not need to be printed or saved.

It is therefore very important that you keep the size of the main PST data file. You will now go to the Export to Archive file (.

Archiving email in outlook for mac 2016 how to#

The problem is the larger the PST file, the more time Outlook takes in doing various tasks, including downloading and opening up emails. How to export OLM files in Outlook mac manually Go to the Tools tab, choose the Export option. Obviously, as time goes by, this file too keeps increasing in size. Automatically Delete Messages in Outlook Using AutoArchiveĪutomatically Delete Messages in Outlook Using AutoArchive Menu Advantages of Archiving Old Mails in Outlook.